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Five Must-Have Technology Rental Items for A Successful Trade Show

5 Must-Have Technology Rental Items for Events

Event Technology Rental

Technology is undoubtedly the star of the show at every successful trade show or conference. The rise of the experience economy is also adding pressure onto the shoulders of event organizers to ensure that every visitor leaves with a memorable impression of the event. It’s these digital experiences that are building a bridge between attendees and exhibitors.

Communicating your message and unique offering will require a bespoke event technology package to deliver your message effectively. Tech-savvy audiences will not compare you with your competitors, but the interactive and engaging digital experiences from tech giants such as Amazon and Netflix.

IBM’s Bridget Van Kranlingen famously said “the last best experience that anyone has anywhere, becomes the minimum expectation for the experience they want everywhere.” Having the right technology products in place to bring events to life has never been more critical to achieving a successful trade show experience.

However, there is no such thing as a one size fits all approach. Everything from screen sizes to projectors will all be determined by the unique conditions of your venue. But here are just a handful of the must-have technology rental Items for a successful trade show.

Laptop Rental

Laptop Technology RentalThe problem facing many IT departments is maintaining expensive equipment and ensuring they are kept up to date. Leasing a fleet of laptops for trade shows and conferences eradicates the problem. By renting laptops, you also simplify support and provides peace of mind that all equipment is not only ready to go but has all the latest security patches too.

There is no avoiding the fact that planning a successful trade show will require organization, creativity, and a productive team onsite. Trade shows are a significant investment for a company of any size. Your success will be determined by the number of secured leads, opportunities and the return on investment from the event.

Ensuring that your entire team can seamlessly manage meetings and social media updates are all crucial too. But inviting attendees to your booth and scanning the passes of visitors are all essential ingredients to a successful trade show. For these reasons alone, renting laptops can give you the flexibility and portability you need to capture and share critical information at your booth or a meeting.

Computer Rental

Computer Technology Rental Not all computers need to be portable. Desktop rentals are perfect for trade show kiosks that will remain in one location throughout the event. Desktop computers are also ideal for managing high-end applications or audiovisual equipment.

Exhibitors that understand that they won’t get a second chance to make a first impression might be tempted to make a couple of stylish 27 inch iMac’s the focal point of their booth. Traditionally, aligning the brand of your business with the latest and greatest technologies was incredibly expensive and hard to justify. But, renting computers on demand, it removes as many problems as it solves.

For most businesses, it makes little to no sense purchasing depreciating assets for a handful of events. By renting computers, business departments eliminate maintenance issues and can showcase the latest technologies too. In a world, dominated by experiences, consumers now expect their favorite brands to lead the way with new technology-based solutions. Renting enables you to do just that and much more.

Video Wall Rental

Video Wall Technology RentalThe excitement of securing a booth in a crowded exhibit hall can quickly turn into a nightmare if you cannot grab the attention of your target audience. For exhibitors to stand out from the pack on a crowded show floor, they will need much more than cheap swag bags to tempt visitors to their booth.

Trade show visitors quickly become overwhelmed when faced with a sea of exhibitor stands and sensory overload. However, by leveraging technology and combining it with the latest industry trends, you can make capture the attention of visitors. By securing the attention of attendees and attracting footfall, video wall technology can be the conversation starter with relevant customers.

Video walls, enable exhibitors and event organizers to showcase their business, products, services or even the show itself. By renting a video wall, you can capture the attention of an audience and deliver higher ROI without the considerable outlay of owning a video wall. They are also a perfect way for your company to drive its branding and messaging forward in front of thousands of trade-show attendees.

In a digital world where the visual web is king, video wall rentals bring show floors to life with high resolution images and video streaming. A combination of graphics, photos and videos can be used from everything from digital signage to product branding. They can also deliver greater ROI by selling advertising space to those wanting to deliver their message through digital content too.

Projector Rental

Projector RentalChoosing the best projector rental for your next trade show or conference can be incredibly daunting. When faced with organizing an event or setting up a trade show booth, projectors and screens are probably the last things on your mind. But ensuring that you choose the right screen for the size of your venue and delivers on your unique requirements could be critical to your success.

If you are exhibiting in a smaller venue, you might be able to rent and set up a portable projection screen on your own. But as conferences, trade shows product launches, and exhibitions begin to scale, you will need a helping hand from audio-visual experts.

Hiring projectors is not just about getting your hands on expensive tech products to deliver the wow factor. You will be dealing with people that have highly specialist skills in this area with vast amounts of experience in producing live experiences at trade shows and much more. Having instant access to a team with specialist skills, and knowledge is equally as important as the technology itself. But together, you can transform the experiences of attendees and celebrate the success of your event.

iPad Rental

Behind the scenes at every exhibit booth in large conferences and trade shows, it’s not uncommon for orders of hundreds of iPad rentals. There are many reasons why you need iPads at your next event, but with hundreds of devices comes additional responsibility. By handing over the hassle of customization, charging cords, and stands to a trusted partner, it becomes much easier for teams to provide an event experience.

When navigating around venue connectivity issues, it’s also crucial to have access to technical consultancy throughout the entire event. Tablets such as iPads enable staff to capture data through a series of interactive questions, quizzes and even live voting. As event apps become the norm at conferences and exhibitions, iPads also offer an easy way to stream presentations too.

iPad Technology Rental

iPad rental is incredible popular because of how versatile they are. Everything from event registration, lead capture, gathering survey feedback, to scheduling meetings or providing live demos can be achieved with these unsung heroes of the trade show floor. In a digital age, if you need access to 50 iPads and 20 laptops for a kiosk or event registration desk, it shouldn’t be a hassle. Technology rental items can help you deliver a successful trade show or almost anything, and the only limit is your imagination.

Tech Support

Every area of our lives both in and out of the workplace has been influenced by technology. Brands such as Apple, HP, Dell, Lenovo, Microsoft, IBM and many more all offer products that we have come to rely on to reach our personal and business goals. The ability to leverage these products on an as needed basis is proving to be invaluable. Short term rentals of essential technology products by day, week or month is being embraced by businesses of all sizes. But, rentals are not just for conferences and exhibitions. Companies are also turning to technology rentals for everything from training, software testing, presentations, sales demos to market research projects.

However, it’s important to remember that it’s not just about the rental of laptops, smartphones, tablets, and projectors. What makes any team successful at trade shows and conferences is not the technology, but people. Having access to 24/7 tech support when inside a busy venue, is essential to overcome any tech issues that you might encounter such as event network feeds.

When the show opens, you won’t have time to troubleshoot tech issues. And why should you? Renting technology equipment enables you to pass the responsibility over to a tech expert that will get you up and running and save you any unwanted stress. If you need any further advice on the speediest way to get hold of the latest technology products for your conference, trade show, or event without breaking the bank, please contact Raj at Aria.

The Experts Weigh in on 2019 Technology Rental Trends

According to experts featured in BizBash, the year 2019 is evolving to be a big year for trade shows technology rentals. There’s plenty to get excited about. Vice President Jeff Chase said sustainability will be embraced with the design of equipment used at trade shows. Popular structures, such as LED back-lit smart fabric walls will be a mainstay at many trade shows.

Event technology expert Raj Jain of Aria Technology solutions feels that trade show formats are changing, too. More and More event planners are choosing to replace the old Monitors with latest touch screen display technology that features activities, video content, interactivity and more. This was originated by TED events but is gaining ground at events of all kinds.

Education in the exhibit hall is becoming just as much of a draw as the educational sessions, particularly in tech. Companies traditionally exhibiting large equipment, like computer racks and airplane engines, now have more digital-based products. This is leading exhibitors to have smaller digital demos, featuring the newest digital kiosk equipment that associations don’t show in their training sessions.

And VR coupled with Apple iPhone rental will begin to happen in a bigger way, too — it will become so much more than just a pair of goggles and one experience. Companies will start building a library of VR content for all channels, not just trade shows, giving them a large set of content that can be swapped in and out as needed.

Topics Discussed: Technology Rental, Laptop Rental, Computer Rental, Projector Rental, Video wall Rental, iPad Rental, Tech Support, Event Technology Rental Trends & Resource.

About the Author:

Jim Jain is  SVP at Event Technology Rentals, a leading national provider of  iPads, Laptops, Tablets & Computer rentals for  Events,  Trade Shows and business meetings..

 

 

Best Laptop Selection Process

How to Select Best Laptop to Rent or Buy

Best LaptopHaving virtually taken over the computing world, the high demand for laptops has resulted in companies flooding the market with quality specialized laptops. Best Laptop selection process has become more and more challenging with the exponential increase in the number of models in the market today. This guide is intended to provide information about various aspects of Laptops that would ultimately effect your choice. Once equipped with the knowledge, you will be able to choose the best Laptop for rental or to buy.

Operating Systems

An operating system (OS) allows for the interaction with the computer in a visual way eliminating the need for codes that are the computer’s language. The OS does management of the hardware and software, and that includes memory, files, and connected devices. The principal operating systems today include:

Mac OS This operating system designed for Apple  Mac computers is one of the most impressive in the market. The elegance and ease of use that matches Apple’s sleek designs make it a formidable force in the industry. It also has fewer issues with malware and viruses and therefore safer to use. However, the laptops running it are more expensive, and most of them do not offer the desirable touch feature.

Windows- The revolutionary Microsoft windows operating system is currently the most used OS all over the world. Unlike Mac OS limited to Apple laptops, it is used in virtually every other laptop brand. It offers an intuitive interface that includes the latest touchscreen features and others. Laptops running windows are more affordable than their Mac OS counterparts.

Chrome OS- The newer kid on the block is Chrome OS run on Chromebooks. It comes with the advantage of custom apps and cloud-based programs, allowing for seamless surfing and social network management. These laptops are however not suited for data-intensive tasks. For more information refer to laptop guide.

Choosing Laptops Based Upon its Use

Among other factors, Laptops are often selected based upon their utility. The specifications to focus will vastly vary for business laptops, gaming laptops, touchscreen laptops, ultra portable to 2-1 laptops.

Business Laptops

They often don’t require serious processing power and features and a laptop with modest specs can efficiently manage spreadsheets and PowerPoint presentations. For software testing and engineering designs, a higher processing power may be needed.

Gaming Laptops

For gamers, a powerful processor probably core i5 or higher and a powerful GPU, for instance, NVIDIA graphics card comes first. The RAM and ROM need to be big enough for seamless running and storage of gaming files respectively. The screen size and resolution need to allow for clarity. Laptops that support 3D are an added advantage when it comes to gaming. Virtual Reality support is also another luxury feature that gamers can go for when selecting the best laptop.

Touchscreen Laptops

The latest trends are these laptops that use touch input, bringing a lot of convenience to interaction with the computer. They are often the more portable type. When opting for touchscreen laptops look out for a 1080P or higher resolution and a longer battery life.

Ultra Portable Laptops

Ultra portable computing is another latest trend with very light and powerful laptops with long battery life. They are the best option especially for business travelers, and their sleek design makes them very desirable. They are the future of computing.

2-1 Laptops

2-in-1 laptops are the other option that gives users access to both a laptop and a tablet in one laptop. There is a critical need for consideration of the performance, battery power, and display before settling for one of these laptops.

Screen Size, Resolution and Graphics

These three features determine the quality of the display.

Screen Size

It is measured in inches along the diagonal line between two corners of the screen. Laptops range from the small 10.1” to the large 17” and above screen sizes. Several factors determine the size of the screen to settle for:

  • The laptop use where processing of documents personally will need a smaller screen than gaming laptops
  • Portability where laptops with larger screens are less portable than those with smaller screens
  • Personal preferences that predispose someone to a certain screen size

The best size, however, is 12.5” to 14” that balances usability and portability.

Resolution

The number of pixels available for the formation of an image on the screen determines the resolution. Higher number pixels will result in higher resolution. Laptops range from a resolution of  720P, 1080P, 1440P (2K), 1800P (QHD+) to the ultimate 2160P (4K). A higher resolution allows for sharper images and a better user experience.

A good laptop is one with a resolution of 1080P or higher and will allow for a fantastic display. Higher resolutions may be more expensive, but they are worth it.

Graphics

Best Laptop The processed data on a laptop is rendered into a video signal for display by the graphics card. They allow for better viewing, and especially for gamers, an NVIDIA or AMD graphics card is crucial. For regular laptops, however, the Intel graphics is enough. They can render high-quality display for every other purpose. Inbuilt graphics card, however, occupies space on RAM, therefore, reducing the available space.

Memory, Hard Drive, and Inbuilt CD/DVD

Best laptop needs adequate memory to run programs or store files. Focusing on the following memory capabilities can help make an informed decision when selecting the best laptop.

RAM (Random Access Memory)

Running programs utilize this form of memory, and therefore it needs to be sufficient for the smooth running of a laptop. A higher RAM means better performance and ranges from 1GB, 2GB, 4GB, 8GB and 16GB to 32GB.

ROM (Read Only Memory)

This memory is where files are stored. For gamers, the storage size needs to be bigger than what a business laptop has. There are two forms of storage technology used today:

  • HDD which have more significant storage capacities up to 2TB or more and are suitable for gaming laptops although they are larger, slower and easily get damaged
  • SSD (Solid State Drive) which is the better option for thin laptops as they occupy less space and are three times faster than HDD but have smaller storages of 128GB, 256GB or 512GB. Refer to Cnet laptop guide for more details.

Built-In CD/DVD

Laptops featuring inbuilt DVD drives are bigger and often more cumbersome and are quickly being replaced by the thinner laptops with no DVD drives. When there is a need for this feature looking out for newer thinner models with quality performance is essential. according to Laptop Magazine For more powerful laptops where the size is not an issue, an Inbuilt CD/DVD drive is crucial and will eliminate the need for external DVD drives that increase the cost and occupy more space.

Battery Life and Weight Considerations

The fantastic features of the laptop are not enough, the overall design and battery life matter a lot. How long the computer will work without plugging into power and its weight impact on the portability and convenience associated with the model.

Battery Life

With time, newer releases of laptops come with more powerful batteries that last over 8 hours without charging. This feature is especially suitable for those who travel a lot or those who want to use the laptop away from sockets. A long battery life also reduces the need to carry around the power adapter hence cutting down on weight.

Weight

Ever since portability became a feature of focus, light and portable computers sell more than their heavier counterparts. After deciding to rent a laptop or buy one, consideration of the weight together with the specifications will help prevent unnecessary fatigue and straining and fatigue when carrying it around. As per LifeWire, the inclusion of the power adapter weight is vital because most manufacturers do not consider it under the laptop weight.

Keyboard, Touch pad and Ext Mouse

These features form the basis of the interaction with a computer and need to be optimal for laptops that have no touchscreen capabilities. But what exactly should be the focus in these features?

Keyboard for Best Laptop

A perfect keyboard allows for flawless typing which is vital for almost any computer user. There are several factors to consider when assessing which keyboard is the best.

  • The type of the keyboard is essential with the QWERTY being the most common and the best
  • The size of the keyboard where too small ones makes it hard to type while large ones make the laptop too big hence a medium size one is favorable
  • The key travel which refers to how deep the keys can go, a longer key travel is better
  • Keyboard lighting that makes typing even in the dark very easy

Touchpad

The touchpad on a laptop replaces the mouse on a desktop. It is the most used input in non-touch laptops besides typing. Responsiveness is key and the more the sensitive the touchpad, the better. The size is also significant but not a big issue.

Ext Mouse

The mouse offers better manipulation and interaction with the laptop mainly for designers and the running of specific programs.

  • The regular mouse has a cable to attach to the laptop
  • The wireless mouse is the better option giving freedom of movement while occupying less storage space

Cost

After deciding what exactly is important in the laptop that one needs, the value has a substantial determining power on the purchase. Powerful laptops with high-end specifications are the most desirable laptops; however, their cost makes them out of reach for many people. The better the specs, the higher the laptop will cost.

Budget

When selecting a laptop on a budget, there is need to focus on what is more important among all the features. It means that there will be a compromise on some elements to get a laptop within the budget. There is a vast variety of budget quality laptops available today and getting one is not a problem.

Laptop Rental

Because of the prohibiting prices of high-quality laptops, the best way to access them is by renting Notebook laptops from event rental companies. Whether it’s renting a Notebook, MacBook, Surface Pro, Dell laptop or a powerful Lenovo, ETR has best laptop for every need. Regardless of the company size or the event, there is a laptop suitable for an affordable price.

The laptop utilization needs to be worth the amount spend and therefore comparing several laptops to arrive at the best quality at the lowest price is essential. Whether renting or buying, the cost needs to remain within the budget as a rule of thumb.

Best Laptop Rental Accessories

Best Laptop To fully utilize the power of laptop computers consider accessories such as- Laptop chargers, External mouse, Carrying case, External Dock, Laptop lights, Cable locks and USB drives. Laptop chargers are essential so that you will not run out of battery power during long presentation. Cable lock is an important accessory to prevent theft for laptop rentals at events where Notebooks are left unattended during the night. Make sure to order External mouse for applications requiring frequent interaction with the computer. These accessories are designed to enhance the computing power of laptop and provide protection against damage and theft.

Brand and Warranty

To some people, the label may be the most critical factor they will consider. However, as far as performance is concerned, focusing on the specifications before the brand can help in making a better decision. Leading brands like Apple, HP, Dell, and Lenovo are loved by most laptop users because they assure quality. NEC and the forerunner IBM are also leading laptop producers although not as sought for as the above brands.

Design

How a laptop looks may be the reason why one sells while another doesn’t. Leading brands have invested in sleek designs that are appealing to the eye and are quite items whose possession calls for pride and a particular identity.

Warranty

An essential factor to consider when choosing a laptop is the warranty and what is covered. Often it goes beyond a year and includes all the issues which the manufacturer is responsible for instance the inability to boot. Problems resulting from mishandling or installation of harmful software are not usually covered. If a laptop drops and breaks, the responsibility is on the user and hence the warranty does not apply. The terms vary from brand to brand and therefore careful assessment of the conditions can help avoid running into problems.

Laptop Cost

Similar specs in different brands do not mean same prices. The cost varies from brand to brand. That means that it is not wise to stick to a particular brand while compromising on performance. However, personal preferences should not be ignored entirely in the name of affordability.

Conclusion

With the right information on what to look for in a laptop, how to select best laptop becomes an easy task. The range of laptops with high-end specs is more expensive and therefore renting laptops is the best alternative. Regardless of whether buying or renting a laptop computer, knowing what is crucial and what can be compromised makes the search easier and faster.

About the Author:

Jim Jain is SVP at Event Technology Rentals, a leading national provider of Video Walls, Projectors, iPads, Laptops, Tablets & Computer rentals for Events, Trade Shows and business meetings.

Advantages and Hazards of Computer Rental For Events

Over the past decade, computer rental have become more and more popular. When you invest in these rentals, you get to take advantage of using various computers without having to put up the full amount of money that they cost. Instead, you can use the computers for a limited period of time and then return them. Generally, you will be out only a fraction of the cost of what it would take to actually buy the computers. And while renting computers will come with an assortment of benefits, it is also important that you be aware of the possible drawbacks. Let’s take a close look at the pros and cons of computer rentals for events.

What kind of events are computer rentals good for?

Computer RentalLet’s say you are hosting a business conference meeting. As part of the meeting, you are going to be presenting a large amount of information to the attendees. Ideally, you don’t want to waste paper printing out all of this information because you know the attendees will simply throw the papers away once the meeting is over. Is there a solution to this? Of course, and it comes in the form of computer rentals. A single computer with access to PowerPoint will make it easy to display the information to all attendees. Not only will you be saving paper, but the attendees will be thankful for the organized data and information you present to them in an electronic format.

Another type of event that computer rentals are good for include product launching events, exhibits at trade shows, sponsorship events, and event promotions. Having one or more computers on hand at these events easily allows you to store attendee information, which is great for capturing vital data that you can use in your future marketing endeavors. Let’s say you are doing a product launch at a trade show. Trade show attendees that visit your booth are more than likely prospect customers, and you will want to capture their contact information to ensure you keep them updated with product information. The more you stay in contact with them, the more likely you are to make a sale and convert them into repeat customers. The best way to capture their information is by typing it into a computer at your trade show booth.

Pros of Computer Rental for Events

Access to Today’s Latest Technology

When it comes to renting electronics, you can’t go wrong with gaining access to today’s latest technology. You will spend thousands of dollars when purchasing a new computer with the latest technology, but if you rent one, you will be investing only a fraction of the purchase price. Think about it. Today’s technology advances on a daily basis. New computers are coming out on the market all the time. To keep up with the latest technology, you would have to replace your computers and electronics at least once every few months. When you rent computers, though, you can have all-time access to devices with the latest software.

According to Event technology expert Raj Jain of Aria Technology solutions  more and more event planners are also choosing to replace the old technology with latest immersive computer rental technology that features activities, video content, interactivity and more.

Minimal Investment

So, we’ve already discussed how renting computers is way more cost-efficient than actually purchasing them, but this is a pro that needs to be touched on again. No matter the event you are taking part in, having a computer on hand — whether it be a laptop or tablet — will help ensure smooth functioning of your activities. Unfortunately, though, unless you have good credit, you probably won’t have access to credit to purchase a computer. When you rent electronic devices, though, your credit is rarely looked at; this gives you access to today’s best computers without having to shell out a bunch of money.

Upgrade as Needed

Another pro to renting electronics, including computers, tablets, smartphones, etc., is that you can upgrade as needed. Take for instance that you have a smartphone that becomes low on storage due to all the business apps you use on it. When you rent a smartphone, you can easily upgrade to a phone with much more storage space, making it easy for you to store and access all of your pertinent information.

No Maintenance Required

One of the best reasons to invest in computer rentals is that you don’t have to perform maintenance on the devices you rent. Instead, the rental service provider you rent from will perform all required maintenance for you. Not only can this save you money in the long run, but it can save you the hassle and headache of having to carry out the maintenance tasks. There are four basic types of computer and electronic maintenance:

  • Software
  • Hardware
  • Environmental
  • Upgrading

Large Variety to Choose From

Renting computers is also advantageous because there is such a large selection to choose from. From plasma screens to laptop rentals to copiers, there are electronic devices available to rent for any type of task you are performing. No matter the event you are attending, you can rest assured there are computers and electronic devices available to rent that can be of value to your event. From capturing customer information to displaying information on new products, electronics simplify all sorts of tasks. For example,  a2z, Inc provides powerful cloud-based event management and marketing tools that grow your brand by accelerating booth sales, helping boost revenue, and enhancing engagement and value for event participants. And Bartizan Connects is a pioneer in lead capture technology, and they have a educational blog related to trade show content.

Hazards of Computer Rentals

As with all things in life, there are hazards that can possibly make themselves present with computer rentals. Sure, as you read about above, there is an endless number of pros that can be gained, but there are drawbacks, too. Let’s take a look at these possible drawbacks.

You don’t own the computer

One of the primary drawbacks to computer rentals is that you don’t own the computer. This means the money you invest toward renting the computer will not go toward any type of ownership. Even if you decide you want to keep the computer after using it, you still have to return it. Some computer rental places will allow you to go ahead and purchase the computer, but the overall amount that you pay to own it will likely cost up to twice as much as it would cost to go to a store and buy it. This is why it is so important before you rent a computer to make the choice that you don’t want to purchase it.

Hidden fees

It is extremely pertinent that you read through the entire rental contract that you sign when renting a computer for your event. In doing this, you can become aware of any hidden fees that may be added onto the overall cost of renting the electronic. Take for instance that you sign a 6-month rental contract but you end up returning the computer three months in advance. You may, by the signature of the contract, be obligated to pay for the full six months of rental.

Everything has to be returned

You don’t get to keep anything when you rent computers for your events. Hardware and software both must be returned. If you wish, you can download any of the collected data onto a computer that you actually own or in the cloud, but if you don’t, you will no longer have access to the information you collected. And remember, when you return the software and hardware, it must be in the same condition it was in when you received it. Everything from cables to certificates of authenticity to carrying cases must be in the same condition. If they aren’t, you may be charged additional fees to compensate for any damage that has occurred to them.

You’re losing out on money

When you choose a rental plan that does not allow you to spread the cost of renting the equipment over the term of the rental contract and you have no option to purchase the computer, you are essentially throwing away money because you will end up with no capital asset(s). Even if you are able to use the monies invested toward the rental for tax advantages, you are still losing out on money. However, do keep in mind that as with all drawbacks of computer rentals, you must weigh them against the advantages to be gained — like the ones listed earlier in this article — to determine whether the investment is a smart move or not.

Your data may not be secure

Another drawback to computer rentals is that your data may become unsecured. Think about it. What happens to your data when you return the electronics you have been renting? Unless you do a complete wipe and reset of the equipment, then your data is still on the PC. If the PC falls into the wrong hands, such as a hacker, the data and information can be retrieved. This means all of your financial statements, customer data, and more could be used against you.

There has been much controversy over data leakage and spying when it comes to computer rentals. Take for example CNN’s article on Aaron’s Rental Stores in Anti-Spying Accord.

What do Computer Rentals Mean for Your Company

You should always determine your needs before you choose to rent computers for your next event. In some instances, computer rentals may lead to a tremendous amount of savings in regards to both your personal and business finances. Since you won’t have to pay a large amount of money to purchase the computer, you can use the money saved for other purchases. Still yet, if you intend to use the computer for an extended period of time and you will be saving pertinent information to it, computer rental may not be the best option for you and your company.

Things to Consider When Renting Computers

Whether you are renting computers for a trade show, exhibition, meeting, or to use every day within the office, it is imperative that you consider the following before signing a rental contract.

What services are provided by the rental company?

You want to rent computers, whether they be Dell desktops or Apple laptops, that offers a variety of services. From software training to data center migration and more, having access to these services is essential to getting the most out of your technology & Computer rental. You will also want to make sure the computer rental company offers 24/7 tech support along with venue setup; this decreases the amount of work you have to devote toward setting up the equipment at your next event.

Does the Computer rental contract have an early termination fee?

Always ask the rental company if you will have to pay an early termination fee if you don’t keep the equipment for as long you initially planned to. Some contracts will come with a termination fee exceeding $500. If the early termination fee is not an amount you are comfortable with, you may want to reconsider renting the computers because you never know if you will have to return the equipment early or not.

Are you aware of your contract end date?

Never should you sign the computer rental contract without having a specific end date. Sure, you may agree to a 3-month rental contract, but when are the three months over? 90 days from the day you sign it? Does the day you sign the contract count as day 1? Or are you going from month to month (example: June 1 to September 1)? Knowing the exact end date of the contract is important because it allows you to be fully aware of when the equipment has to be returned.

What happens if you choose to keep the equipment?

A computer rental company isn’t likely to send the FEDs after you if you decide to keep their equipment. They will, however, charge your bank account a hefty fee. You need to be aware of what it will cost you if you decide to keep the equipment you are renting. Just be prepared for this monetary number to far exceed what it would cost you to actually purchase the equipment from a electronics retailer like Best Buy.

What is “fair wear and tear?”

Most laptop  and computer rental companies will allow you to return their equipment with “fair wear and tear” and they won’t charge you additional fees. What you need to pinpoint, though, is what is considered “fair wear and tear.”

Who is responsible for data removal?

As discussed under the drawbacks of computer rental, someone will need to remove the data you stored on the computer when using it. Either you or the rental company will be responsible for carrying out the data removal process. It is highly recommended that you perform the data removal yourself so that you can rest assured it was done properly. If you do not know how to remove data from the computer, you should hire a professional to do it for you.

The Takeaway

Computer rentals aren’t for everyone. They are, however, advantageous for businesses who don’t have the money upfront to invest in Technology. If you use a computer on a daily basis to operate your business, then purchasing a computer will likely be in your best interest. If you don’t use one every day, then renting one on an as-needed basis will be of immense value. Just make sure you rent laptops and computers through a company that is completely trustworthy and has a good reputation. You will likely be storing confidential and important information on the computer, and you don’t want it falling into the wrong hands.